Sample Permission Request Letter for Copyrighted Materials

Ito ang isa sa ipinamigay naming dokumento sa mga attendee ng Seminar on Copyright and Textbooks. Ang seminar na ito ay inorganisa ko sa tulong ng Balangay Productions, Freelance Writers Guild of the Philippines, C and E Publishing, National Book Development Board, Intellectual Property Office of the Philippines at Filipinas Copyright Licensing Society. Ginanap ito noong May 7, 2016 sa isa sa mga function room ng C and E Book Store, Quezon Avenue, Quezon City.

Ito ay sample na liham para sa mga kailangang humingi ng permiso sa paggamit ng copyrighted material. Ito ay ibinibigay sa mga may ari o may hawak ng copyright ng materyal o materyales na nais ninyong ilathala sa inyong textbook o sa anumang publikasyon. Maaari ninyong kopyahin ang liham na ito.

Kung may tanong, mungkahi o komento, mag-email sa akin sa beverlysiy@gmail.com.



SAMPLE PERMISSION REQUEST LETTER
Date:_______________________

NAME OF COPYRIGHT HOLDER
Address

Dear Sir/Madam:
I am _______. I am a/an (PUT DESIGNATION HERE). I am preparing a manuscript to be published by (NAME OF COMPANY) written/edited by (NAME OF TEXTBOOK AUTHOR/EDITOR) with the tentative title (TITLE OF TEXTBOOK).
I request your permission to include the following material in the (STATE NUMBER OF EDITION) edition of the above-referenced book.
Title of selection:_________________________________________________________________________
Author(s) of the selection:__________________________________________________________________________
Title, publisher and year of publication of book/textbook/newspaper/magazine/blog/website where the selection was found:_________________________________________________________________
__________________________________________________________________________________

From page__________, line_________, beginning with the words__________________________________

To page____________, line_________, ending with the words____________________________________

(IF NECESSARY, ADD MORE SHEET FOR THIS LIST)

Please indicate agreement by signing and returning the lower portion of this letter to me through mail, fax or email on or before (INSERT DEADLINE OF GATHERING PERMISSIONS).
In signing, you will receive (INSERT AMOUNT IN WORDS AND FIGURES) for (INSERT NUMBER OF YEARS). It is a one-time payment either through check or deposit in lieu of royalty payments. Production of another edition of our textbook that includes your material is subject to additional fees that will be agreed upon by you and our company. You will also receive (INSERT NUMBER) of complimentary copy of the textbook once printed. (STATE HERE IF THE COMPLI COPY MUST BE CLAIMED OR IT WILL BE DELIVERED TO THE COPYRIGHT HOLDER.)
In signing, you warrant that you are the sole owner of the rights granted and that your material does not infringe upon the copyright or other rights of anyone. If you do not control these rights, I would appreciate information about the copyright holder.
My address and contact details are: (INSERT ADDRESS OF COMPANY, CELLPHONE NUMBER OR LANDLINE/FAX NUMBER AND EMAIL ADDRESS). Thank you very much.
Sincerely,
SIGNATURE OVER PRINTED NAME

=====================================================================================
Agreed to and accepted

by:_________________________________________________________________________
(signature) (date)
The usual form of acknowledgment or appropriate credit is to quote the author(s) and publication title of the original material. (INSERT NAME OF COMPANY) will include the words:
“Reproduced by permission of [the copyright holder]”
NAME OF COPYRIGHT HOLDER OF THE ORIGINAL MATERIAL:
_______________________________________________________________________________
BANK DETAILS OF THE COPYRIGHT HOLDER:
_______________________________________________________________________________